Property Administrator - (Indianapolis) in Indianapolis, Indiana For Sale

RESPONSIBILITIES Maintain and update Certificate of Insurance - tenants and contractors - on a regular basis. Ensure property paperwork filed within work week. Monitors, refills, orders supplies, and schedules annual inspections for postage meter. Requests repairs for office equipment. Prepares express mailings; orders supplies, when necessary. Orders a variety of office supplies (eg, stationary, monthly reports, electronics). Ensures compliance of managerial audits. Prepares files and records for annual audit. Assist engineering staff in preparation of annual Operations Audit. Assists team members with property budget. ACCOUNTING Ensures invoices are properly coded for approval and payment. Obtains completed W-9 forms from all vendors. Prints Aged Delinquency reports according to designated monthly schedule. Prepares Manual Adjustment forms for all miscellaneous Tenant Service Request (ie requested HVAC over time, labor to hang white boards, keys, etc.). Ensures engineers take monthly readings from electric meters for tenants that have supplemental units. Enters data on tracking spreadsheet, calculates what is owed, bills the tenants, and adds charges to monthly Manual Adjustment Form. OPERATIONS Reviews TSR's noting completion times or dates, daily. Works with engineering staff's discrepancies to be addressed in staff meetings. Drafts contracts within 24 to 48 hours of request. Ensures all tenant access cards are activated deactivated as requested. Schedules and bills special tenant dumpster pickups. TENANT RELATIONS Provide superior customer service to all tenants, clients, contractors and vendors at all times. Assists APM, PM or GM in planning and coordination of all scheduled tenant events. Plans agenda for meetings. Sets up quarterly lunch for Tenant and Property Manager to discuss pertinent building issues. Distributes and updates and revisions to all tenants. Prepares tenant memos and correspondences (eg, building holidays, events). Works with Manager and Engineering staff to plan annual safety warden meetings. Coordinates all aspects of moving arrangements (eg, authorizations, COI). Maintains employee, tenant, and contractor contact lists - including emergency contact information - on a monthly basis. QUALIFICATIONS Bachelor's Degree or commensurate experience required. Microsoft Office proficiency Workplace experience, minimum of 1-3 years in a workplace setting Commercial Real Estate Experience a Plus Establishes course of action to accomplish goals and evaluates results. Develops schedules and tasks assignments. Can orchestrate multiple activities at once to accomplish goals. Uses resources effectively and efficiently. Dedicated to meeting the expectations and requirements of the external and internal customer. Acts with the customer in mind. Establishes and maintains effective relationships with customers, gaining their trust and respect. Can effectively cope with change, shift gears comfortably, and decide and act without having the total picture. Can comfortably handle risk and uncertainty. Relates well to professionals both inside and outside the organization. Uses diplomacy and tact. Learns quickly when facing new problems. Open to change. Quickly grasps the essence and underlying structure of anything. Enjoys the challenge of unfamiliar tasks. Able to start and complete projects, independently. Uses time effectively and efficiently. Can attend to a broader range of activities. Gets more done in less time. Ability to speak and write clearly and concisely. Get messages across that have the desired effect. Thorough in accomplishing a task with concern for all the areas involved, no matter how small. Will not overlook what needs to be done. Can be depended on to complete each task accurately and completely. About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 280 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in xxxx. Its investment management business, LaSalle Investment Management, has $58.3 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com. JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas. As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business. Our values define who we are, underscore our commitment to clients and provide direction for everything we do. Our unique culture has been recognized by industry experts and our peers. We are: * A "best company to work for' in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong * World's Most Ethical Companies from Ethisphere Institute for seven consecutive years * America's 100 Most Trustworthy Companies from Forbes Magazine * #1 Top Corporate Real Estate Firm xxxx from Watkins Research Group, Inc. for six consecutive years This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com. JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit www.JLL.com for additional information on JLL's commitment to equal opportunity.
Source: http://www.juju.com/jad/xxxxxxxxvmj0ns?partnerid=af0exxxx314cbc501beebacaxxxx739d&exported=True&channel=staticfile&hosted_timestamp=xxxxa345f27ac5dccac8a8a23exxxxd72d1da64f4a1c9e6e0dxxxx56cffd00bb