Sr Administrative Assistant-FDE - (Indianapolis) in Indianapolis, Indiana For Sale

xxxx5BRTitle Sr Administrative Assistant-FDECity IndianapolisState / Province IndianaCountry USAWorkplace Arrangement LocalCompany Overview At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. Were looking for people who are determined to make life better for people around the world.Responsibilities This document is a general description of administrative responsibilities performed by Eli Lilly and Company Administrative Assistants. It is intended to provide non-comprehensive guidance of skill requirements and the nature of work to be performed. The following statements are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Each position will have specific duties and responsibilities as determined by the needs of business partner(s), departmental expectations and global job criteria.OverviewThe Administrative Assistant role is designed to provide critical administrative support to business partners and departments in meeting company and departmental goals/objectives. All Administrative Assistants (B1-B3) perform and/or oversee a variety of associated administrative activities. Each level has specific transferable skills and expectations required. The expectations and responsibilities will progressively increase as you move up through the B levels.Position BehaviorsResponsibilities are typically grouped into the following primary areas. Please note that specific requirements for a particular position are not limited to the below behaviors and may differ based upon management expectations and/or position. Questions regarding specific job responsibilities should be directed to your immediate supervisor. * CollaborationAdministrative Assistants are expected to effectively work with and provide service to internal and external customers as well as share information and solicit input. * Group problem solving actively participates in work group(s) by listening and implementing suggested solutions * Producing results with others contributes opinions and supports group decisions * Gaining organizational support recognizes the need for and seeks input from others * Identifies techniques to increase productivity * Initiates contact and establishes good working relationships with others within and outside the department to maximize schedule coordination* Communication ManagementThe ability to effectively interact with others is a fundamental expectation. Administrative Assistants should be able to develop factual and logical presentation of ideas and opinions and display effective listening skills. They should also generate trust, establish rapport and communicate clearly in both written and oral forms.* Verbal and written skills creates, edits and/or proof-read communications for others * Listening and understanding seeks information to enhance understanding * Conflict resolution deals respectfully with others; attempts to resolve personal conflicts without intervention * Shared learning communicates established processes and procedures * Communicates regularly with the business partner to keep him/her informed of department or other important activities* Influencing and LeadingAdministrative Assistants should provide a strong sense of purpose and mission for their work. This includes developing a structure and work process that promotes high levels of success. They should guide and coach others to think through alternatives and serve as an example to others by setting high expectations. They may also serve as a coach and/or mentor others when appropriate. * Influences the direction of plans for a work unit or local business area * Acts as change agent and influences others to understand, support and drive improvements * Utilize available methods for increased learning and development, ie, Lilly approved training resources, career planning, development plan, etc. * Trains and/or coaches peers* Critical Thinking and Problem SolvingAdministrative Assistants should be able to identify and resolve problems through research, analysis and testing of alternative approaches and solutions. The use of innovative and creative actions and ideas to improve processes and services should be employed. * Anticipates and solves problems that occur * Defines problems and implements solutions breaks down simple problems into component parts and chooses from established alternative solutions * Innovation and continuous improvement adapts and improves established approaches to work * Challenges the status quo and recommends alternative solutions.* Technology * Stay abreast and utilize technology to optimize efficiency. This may include utilizing technology to produce documents, satisfy meeting needs, communication tools, etc. * Become familiar with available technology to improve processes * Create, maintain and utilize technology effectively to manage group lists, distribution lists, databases, collaboration sites, etc. * Assist team members in utilizing and staying current on technology* Compliance * Follow all policies as outlined in The Red Book Code of Business Conduct, for direction on conducting business consistent with the companys values, legal obligations, and policies * Protect confidential information and corporate documents with absolute integrity and discretion * Serve as key resource to department by becoming familiar with all applicable departmental and corporate policies and procedures * Complete all required training* Characteristic DutiesThe following duties are intended to indicate the kinds of tasks and levels of work that will be required. This should not be construed as a comprehensive list of what the specific duties and responsibilities of any particular position should be.* Effectively manages business partners calendars. * Effectively plans, schedules and manages internal and/or external meetings/events. * Professionally manages external guests to Lilly. * Understands basic collaboration site maintenance. Creates, Updates and maintains the areas shared information in a timely manner. * Arranges travel for business partners in a timely manner and ensures compliance to Lilly Travel Policies & Procedures. Efficiently prepares itinerary and travel packets. * Accurately prepares EERS statements for business partners. * Efficiently schedules interviews for business partners and prepares interview packets. * Proactively prepares for new employees onboarding by scheduling 1:1s, obtaining technology, and utilizing the proper process for move requests. Basic Qualifications * High School Diploma/GED * 3 years recent Administrative experience * Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable. * Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (eg, H-1B or TN status) for this employment position.Additional Skills/Preferences * Bachelors Degree preferred * Event Management experience preferred * Experience in Administrative role for an off-site supervisor. * Written communication - proficiency with the English language; ability to clearly compose and accurately edit and proofread * Verbal communication - ability to communicate clearly and interact professionally on all levels * Proficient working knowledge of Microsoft Office Suite: Outlook, Word and PowerPoint * Ability to maintain confidentiality * Ability to work in a team environment * Flexibility * Prioritization skills - ability to set own work priorities * Problem-solving skills - ability to make decisions when faced with clear-cut alternatives * Business knowledge - understanding of department/division/component/company business, including global aspects of the business * Customer focus * Organizational skills * Ability to quickly learn and use area-specific technical terminology * Understanding of corporate policies and procedures Additional Information * Position working at Lilly Technology Center South, Monday through Friday. * This position is not permanent. It is for a fixed duration of two years with potential to extend annually for up to 4 years. * Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status. Removal Date 04-May-xxxx
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